Evaluations

For the complete evaluation process, see the ETA Contract 2015-2018 Appendix B.


The Everett Public Schools purposes of evaluation are to support and promote teacher excellence and improvement through collaboration, mentoring and professional development.


The Dates

All activities listed must be completed before or by the corresponding date.

September 1

  • The Superintendent, principal or designee meets with the evaluators to explain the evaluation process.  

October 1

  •  Completed self-assessment
  • First-year educators meet with evaluators to discuss self-assessment and goals

october 15

  • Complete goals
  • Meet with evaluator to discuss goals and educator plan

november 1

  • Evaluator completes the Educator Plan and it is signed by the educator within 5 school days

November 15

  • The first observation of an educator unless the educator is on a Self-Directed Plan.

January 1

  • Educator submits evidence on parent outreach, professional growth, and progress on goals

february 1

  • Two Year Plan Only: Evaluators complete Formative Assessment Reports

February 15

  • Evaluator should complete mid-cycle Formative Assessment Reports for educators on one year plans
  • Two Year Plan Only: Evaluator and educator meet to discuss the Formative Evaluation

April 1

  • Educator submits evidence on parent outreach, professional growth, and progress on goals

May 15

  • All required observations are complete.

june 1

  • The written summative evaluation must be provided to the educator by the evaluator.
  • Educators and evaluators meet to discuss the Summative Evaluation if they are rated Needs Improvement or Unsatisfactory.
  • Educator signs the final Summative Evaluation. 

June 15

  • Educators on year one of a Two Year Self Directed Growth Plan receive their Formative Evaluation.
  • Two Year Plan Only: Evaluator completes Summative Assessment and conducts a meeting with the educator

Educator Plans

Developing Educator Plan

A plan developed by the educator and the evaluator for one school year or less for an educator without Professional Teacher Status (PTS). The educator shall be evaluated at least annually.

Self-Directed Growth Plan

A plan developed by the educator and the evaluator for one or two school years for educators with PTS who are rated "proficient" or "exemplary."

Directed Growth Plan

A plan developed by the educator and evaluator for one school year or less for educators with PTS who are rated "needs improvement." There is a summative assessment after the time period and if the teacher does not meet "proficient," he/she will be placed on an improvement plan.

Improvement Plan

A plan developed by the educator and evaluator for a realistic time period, but not less than 45 days, to achieve the outlined goals. 

Evaluation Cycle

Self-Assessment

The educator must complete and submit the the evaluator the self-assessment by October 1st, or within four weeks of the start of his/her employment.

The Self-Assessment includes:

  1. An analysis of evidence of student learning, growth, and achievement
  2. An assessment of practice against each of the four Performance Standards
  3. Proposed goals to pursue: one professional practice and one student learning

Goals 

Educators must have at least one professional practice goal and one student learning goal.

Educators will meet with their evaluator by October 15th to discuss their goals.

The evaluator will complete the Educator Plan by November 1st and have the educator sign within 5 school days.

Observation Frequency

  • Educators without PTS may be observed via announced observations every 60 to 90 days and unlimited unannounced observations spaced throughout the school year.
  • Educators with PTS and proficient/exemplary status will have at least one unannounced observation during the evaluation cycle. 
  • Educators with PTS and needs improvements status will have two announced observations 60 to 90 days apart and unlimited unannounced observations spaced throughout the school year.
  • Educators with PTS and unsatisfactory status will be observed in accordance with their Improvement Plan. There will be at least two announced observations 60 to 90 days apart and unlimited unannounced observations.

Observations

The evaluator's first observation of the educator should take place by November 15th, unless the educator is on a self-directed plan. Observations required by the Educator Plan should be completed by May 15th.

observation definition

An observation is a data gathering process that includes notes and professional judgement resulting from visits of at least 10 minutes and may include examination of artifacts of practice including student work.

unannounced observations

All unannounced observations shall be conducted according to the following:

  • The evaluator shall observe the educator for at least 10 minutes
  • The evaluator must verbally inform the educator that it is an unannounced observation when they enter the room
  • The educator will be provided with feedback within 5 school days
  • Any observation or series of observations resulting in one or more standards being judged unsatisfactory or needs improvement must be followed by at least one announced observation of at least 30 minutes within 20 school days. The educator and evaluator will meet to develop a course of action to improve those standards.

Announced Observations

All non PTS educators on Developing Educator Plans and PTS educators on Directed of Improvement Plans shall have at least one announced observation conducted by the following:

  • The evaluator shall select the date and time of the lesson observed and discuss with the educator any specific goals for the observation.
  • The observation shall be at least 30 minutes.
  • Within 5 school days, the educator and the evaluator will meet for a pre-observation conference. 
  • The educator shall provide the evaluator of a draft of the lesson.
  • The evaluator will provide the educator with written feedback within 5 school days. Any standard found to be unsatisfactory or needs improvement, the evaluator must provide feedback justifying their decision as well as provide resources for improvement and support.
  • Within 5 school days, the educator and the evaluator will meet for a post-observation conference.

Walk throughs

Walkthroughs are intended to gauge the overall climate, culture, and instruction within a school and usually last for less than 5 minutes. Observations from walkthroughs summarize the aggregate climate, culture and instruction rather than commenting on individual teachers. Walkthroughs are NOT part of the evaluation process. 

Assessments

formative assessment

Evaluators are expected to give targeted constructive feedback to educators based on their observations or practice, examination of artifacts, and analysis of multiple measures of student learning.

  • Formative Assessment usually takes place mid-cycle when the Formative Assessment report is completed. This due date is mutually agreed upon by the educator and the evaluator.
  • The report provides written feedback to the educator about his/her progress towards attaining their goals.
  • The due date of the Formative Assessment report is mutually agreed upon by the educator and the evaluator. Two weeks before that time, the educator must supply the evaluator with evidence showing growth and progress of attaining the standards and their goals.
  • The educator may reply to the report in writing within 10 days. That reply shall be attached to the report.

Summative evaluation

The evaluation cycle concludes with the summative evaluation report.

  • The summative report must be submitted to the educator by June 1st.
  • The educator and the evaluator will meet to discuss the final Summative Assessment by June 15th and the educator will sign the evaluation.
  • Signing the evaluation does not indicate agreement or disagreement with the contents.
  • The educator has the right to respond in writing to the summative evaluation with will become part of the report.

Educators on a two year self-directed plan

  • Educators on a two year Self-Directed Growth Plan receive a Formative Evaluation report no later than June 15th.
  • The formative evaluation must provide written feedback.
  • Four weeks prior to the agreed upon date of the Formative Evaluation report, educators will provide the evaluator with evidence of standards and goals.
  • The educator may reply to the report in writing and that reply will be attached to the report.
  • The educator shall sign the formative assessment within 5 school days of receipt.
  • The Summative Evaluation should recognize areas of strength as well as identify recommendations for professional growth.

General Provisions

  • Only building or district administrators and supervisors (including Head Teachers, Department Chairs and Coordinators), who are appropriately licensed and designated by the Superintendent shall have responsibility for observation and evaluation. 
  • Evaluators shall not make negative comments about the educator's performance in the presence of students, parents or other staff.
  • Should there be a serious disagreement between the educator and the evaluator regarding an overall summative performance rating of unsatisfactory, the educator may meet with the evaluator's supervisor to discuss the disagreement.
  • Violations of the article regarding evaluations are subject to the grievance and arbitration process.